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What to think about when determining your wedding day timeline

Let’s talk timelines! As wedding coordinators, we have seen it all but live to plan the unique. You are likely in one of two bride camps: detail-oriented or big-picture. No matter your vision, the wedding day timeline will ensure your story is written your way. You will inevitably attend what seems to be an endless amount of vendor meetings over the course of the wedding planning process, and every vendor will ask you to make decisions about how you want your wedding day to run. Having essential timeline markers is crucial in the early stages of planning.

Here are a few wedding day timeline tips to get you started!

1. Decide the big items first

Will you do a first look? How long will the ceremony last? Plated/Buffet/Stations/Family Style food service? How many people will give toasts? Will there be a cake cutting? What time do you need to be out of the reception space? To help you determine the answers to these questions talk to the experts and read our post where we defined common wedding terms used throughout the wedding planning process so you can know the lingo.

2. Rely on your vendor team

You pick the best of the best for a reason. Your vendors are pros at making timing suggestions that cater to their specialties. For example, talk to your photographer about the amount of time they suggest for family portraits, location changes and when lighting will be best for outdoor photos. Speaking of lighting, if you are having an outdoor wedding think about the sun at all times of the day. This will help you decide which way to face during the ceremony, where to put your head table so you aren’t blinded during toasts, and the exact time to schedule a few gorgeous golden-hour shots.

3. Set your vendors up for success

Try to give your vendors accurate timing from the start. It’s not uncommon for vendors to schedule multiple weddings on the same day (florists, rentals, cake, hair & makeup). This can be a difficult balancing act as most vendors are booked several months in advance. So once they lock you in for a time, they work from there to schedule other brides and delivery times. For example. hair and makeup sets the tone for the entire day. You do not necessarily need your hair and makeup finished a full hour before your first look but on the flip side, you also do not want to feel rushed into your ceremony. To avoid any of these last minute faux pas talk with your vendors and know your timing early.

4. Allot for travel time

Always add in a travel buffer for both the bridal party and your guests. Try this: drive the same route that you’ll take on the day of your wedding. Do this at similar times as your wedding day to determine what is an adequate amount of time to allocate within your timeline! Remember, out-of-town guests always appreciate a suggestion for a place to stop if there is a gap between the ceremony and reception!

5. It’s all in the details

You have spent countless hours crafting personalized favors, alphabetizing place cards, and soaking skew stickers off votive vases. Don’t let all of your hard work be forgotten when determining the wedding day timeline. Someone (likely your Day of Wedding Coordinator) needs time to light each of those votives, line up your place cards in a formation your photographer will swoon over and place favors strategically as to not be missed by one guest. Those details are what make your day stand out from the rest!

Xo,
The JDWC Team

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A navy + blush wedding with Traci & Troy Photography

Whitney + Paul could not have asked for a more perfect summer day for their navy + blush wedding alongside Traci & Troy Photography and Unique Heart Productions. Their ceremony was held at the beautiful Second Presbyterian Church, followed by their wedding reception at one of our favorite downtown Indianapolis wedding venues, the Scottish Rite Cathedral.

Whitney + Paul are two of the sweetest people you will ever meet. They have been together since college and their love for one another is so evident in their portraits. The Empty Vase created stunning centerpieces full of gorgeous blush and white florals, allowing the bridal party’s Head Table to make a statement with taller arrangements and greenery scattered down the center of the table.

Because the Scottish Rite Cathedral is so grand and magnificent inside, decorating involves embracing the architecture and colors of the space. The gold chiavari chairs and wood paneled walls are rich in color and texture, providing a dramatic space for a large wedding. We worked with a wonderful team of vendors who helped make this beautiful summer wedding go so smoothly!

Thank you again, Whitney + Paul, for allowing JDWC to play a part in your special day!!

gold detail wedding invitation; gold hair comb; white and blush boutonniere; Navy + blush wedding; Scottish Rite Cathedral Indianapolis | Traci & Troy Photography and Jessica Dum Wedding Coordination
gold wedding invitations; gold clutch; wedding handkerchief; Navy + blush wedding; Scottish Rite Cathedral| Traci & Troy Photography and Jessica Dum Wedding Coordination
gold jimmy choo shoes; bridal shoes; Navy + blush wedding; Scottish Rite Cathedral Indianapolis | Traci & Troy Photography and Jessica Dum Wedding Coordination
pink floral bridal robe; blush flowers; wedding notes to mom and dad; Navy + blush wedding; Scottish Rite Cathedral| Traci & Troy Photography and Jessica Dum Wedding Coordination
flower girl with bride's dress; floral flower girl robe; white wedding dress; wooden hanger; Navy + blush wedding; Scottish Rite Cathedral Indianapolis | Traci & Troy Photography and Jessica Dum Wedding Coordination
bride and groom portrait; Navy + blush wedding; Scottish Rite Cathedral| Traci & Troy Photography and Jessica Dum Wedding Coordination
brida and groom portraits; white wedding dress; blush and white bridal bouquet with greenery; Navy + blush wedding; Scottish Rite Cathedral Indianapolis | Traci & Troy Photography and Jessica Dum Wedding Coordination
brida and groom portraits; white wedding dress; blush and white bridal bouquet with greenery; Navy + blush wedding; Scottish Rite Cathedral Indianapolis | Traci & Troy Photography and Jessica Dum Wedding Coordination
brida and groom portraits; white wedding dress; blush and white bridal bouquet with greenery; Navy + blush wedding; Scottish Rite Cathedral Indianapolis | Traci & Troy Photography and Jessica Dum Wedding Coordination
brida and groom portraits; white wedding dress; blush and white bridal bouquet with greenery; Navy + blush wedding; Scottish Rite Cathedral Indianapolis | Traci & Troy Photography and Jessica Dum Wedding Coordination
bride and groom portraits; blush and white bridal bouquet with greenery; Navy + blush wedding; Scottish Rite Cathedral| Traci & Troy Photography and Jessica Dum Wedding Coordination
brida and groom portraits; white wedding dress; blush and white bridal bouquet with greenery; Navy + blush wedding; Scottish Rite Cathedral Indianapolis | Traci & Troy Photography and Jessica Dum Wedding Coordination
navy bridesmaid dresses; blush wedding flowers; Navy + blush wedding; Scottish Rite Cathedral| Traci & Troy Photography and Jessica Dum Wedding Coordination
navy bridesmaid dresses; bridal party; Navy + blush wedding; Scottish Rite Cathedral| Traci & Troy Photography and Jessica Dum Wedding Coordination
Second Presbyterian Church; Navy + blush wedding; Scottish Rite Cathedral| Traci & Troy Photography and Jessica Dum Wedding Coordination
Second Presbyterian Church; bride and groom; Navy + blush wedding; Scottish Rite Cathedral| Traci & Troy Photography and Jessica Dum Wedding Coordination
navy place cards; gold table numbers; blush table linens; Navy + blush wedding; Scottish Rite Cathedral| Traci & Troy Photography and Jessica Dum Wedding Coordination
blush table linens; gold chiavari chairs; Navy + blush wedding; Scottish Rite Cathedral| Traci & Troy Photography and Jessica Dum Wedding Coordination
bridal party head table; blush and gold kings table; blush linens; tall centerpieces; Navy + blush wedding; Scottish Rite Cathedral| Traci & Troy Photography and Jessica Dum Wedding Coordination
white wedding cake with greenery; Navy + blush wedding; Scottish Rite Cathedral Indianapolis | Traci & Troy Photography and Jessica Dum Wedding Coordination
white wedding cake with greenery sprigs; Navy + blush wedding; Scottish Rite Cathedral Indianapolis | Traci & Troy Photography and Jessica Dum Wedding Coordination
blush tablescape; wedding tablescape; gold chiavari chairs; Navy + blush wedding; Scottish Rite Cathedral Indianapolis | Traci & Troy Photography and Jessica Dum Wedding Coordination
blush tablescape with greenery; tall floral centerpieces; draped greenery; Navy + blush wedding; Scottish Rite Cathedral Indianapolis | Traci & Troy Photography and Jessica Dum Wedding Coordination
bride and groom chair signs; gold laser cut chair signs; gold chiavari chairs; blush linens; Navy + blush wedding; Scottish Rite Cathedral| Traci & Troy Photography and Jessica Dum Wedding Coordination
blush tablescape; blush kings table; bridal party head table; tall floral centerpieces; Navy + blush wedding; Scottish Rite Cathedral| Traci & Troy Photography and Jessica Dum Wedding Coordination

VENDOR TEAM

photography  Traci and Troy
ceremony  Second Presbyterian Church
reception  Scottish Rite Cathedral
wedding coordination  Jessica Dum Wedding Coordination
floral design  The Empty Vase
baker  Heavenly Sweets
catering 
 Thomas Caterers of Distinction
videographer  Unique Heart Productions
reception entertainment  My Yellow Rickshaw
transportation  Indy Trolley
gown  Bella Bianca Couture
bridesmaid dresses  Jenny Yoo
hair and makeup  Something Blue Stylists
grooms attire  Suit Supply Chicago
invitations  Cheree Berry Paper
rings  Diamonds on Wabash
guest transportation  Miller Transportation
end of night transportation  Antique Limo of Indy

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